Principal Election Officer (Procurement & Disposal Unit) job vacancy at The Electoral Commission Full Time

VACANCY-03: Principal Election Officer/Procurement & Disposal Unit
No. of Vacancies: One (1)
Duty station: Electoral Commission Headquarters
Reports to : Secretary/Electoral Commission
Tenure : Four Years (Renewable) Contract
Salary Scale: ECS3 (FIXED)

Job Purpose: To manage the procurement function of the Electoral Commission.

Key Result Areas:
1. Liaising with user departments to provide information required and using that information to prepare consolidated annual procurement and disposal plans;
2. Conducting regular audit trail checks on ongoing procurements and disposals to establish compliance with the PPDA Act and Regulations;
3. Evaluating and documenting the performance of the procurement plan and providing periodic performance reports to the Accounting Officer;
4. Preparing and submitting periodic procurement and disposal reports to PPDA in accordance with the PPDA Regulations;
5. Preparing responses to audit queries raised by internal, external and PPDA auditors on the procurements and disposals of the Commission;
6. Offering technical advice and guidance to staff of the Commission on procurement and disposal issues;
7. Planning and budgeting for resource requirements of the Unit and monitoring their usage for efficiency;
8. Managing and appraising the performance of subordinate staff and providing guidance and feedback for improvement;
9. Creating and maintaining a working atmosphere that fosters teamwork and creativity in the Unit;
10. Any other official duties as my assigned from time to time.

Minimum Academic Qualifications:
An Honours Bachelor’s Degree in Procurement and Supplies Chain Management or Commerce or Business Administration with specialisation in Procurement and Supply Chain Management or a closely related field from a recognised University/Institution plus full professional qualification in Chartered Institute of Procurement and Supply (CIPS).
Minimum Working Experience:
Six (6) years relevant working experience at least three (3) of which should have been served at the level of Senior Procurement Officer in Government or equivalent level of relevant experience as a Senior Procurement Officer in a large, reputable and busy organization.
Preferred skills and Competences:
1. Knowledge of PPDA procedures and working knowledge of the PPDA processes;
2. Working knowledge and exposure to financial management systems and contract management processes;
3. High level of commitment and ability to work under minimal supervision;
4. Ability to work effectively with colleagues;
5. Good planning, organization, and decision-making skills;
6. Confidentiality, tact and discretion when dealing with issues;
7. A high standard of personal and professional integrity.
AGE: Not below twenty-eight (28) years of age.

Mode of application:

Applications with comprehensively typed CVs showing the applicant’s contact address with day time telephone numbers, addresses and day time telephone numbers of three referees, copies of certified academic transcripts and certificates should be sent to the Human Resource Office/Central Registry or mailed to the address indicated below, not later than Friday 29th September, 2023.

Envelopes should be clearly marked at the top with the words “Application for the post of ……………”
Head, Human Resource Management
Electoral Commission
P.O. Box 22678
Kampala.

Download: Official Adverts-Aug 2023.pdf